Table of Contents


RFID stands for Radio Frequency Identification and is a technology which allows for the wireless transmission of data. This is the same basic technology that car radios use. It allows for rapid collection and transmission of digital  product data, collected without the need to even “see” the product.


The data programmed into an RFID tag microchip is harvested via electromagnetic fields by an RFID Reader or “Interrogator.”  This data is then relayed back to the the Reader, where it is translated.  

RFID tags are considered “smart labels.”

They consist of an Inlay made of a polyethylene terephthalate (PET) layer.  Embedded in this PET inlay is a microchip the size of a grain of rice, and an antenna which is typically made from aluminum, copper, or silver.

Programming an RFID Tag

Programming an RFID tag requires either an RFID reader or an RFID programming enabled printer. The quickest and easiest way to program a RFID tag is by using an RFID printer. Most RFID tags will have something printed on the face of the tag. Only an RFID printer can both program the tag and print on the face. While the RFID printer prints the desired information on the face of the tag (ie. barcode, QR code, logo, product info), it simultaneously programs, or “encodes” the tags microchip with a unique value. the entire printing process for one tag takes less than one second to complete.

Understanding the Benefits of RFID

Below is a comparison chart showing the difference between Barcode and RFID. In it you will see the unique advantages that RFID brings. RFID does not render Barcodes/QR Codes obsolete. The two can work together and most RFID tags contain a printed Barcode/QR Code.

Barcodes/QR Codes VS RFID Tags​

Accuracy of RFID

RFID boasts an accuracy of over 99%.  The technology has now begun to be used on thousands of various products in a myriad of industries.

Problematic Items for RFID

Like any technology RFID has its limitations.  There are some environmental factors including excess liquids in an area, or metal shielding the RF signal that can impact read accuracy.  

In the majority of cases there are ways to work around these challenges and utilize the technology successfully.

Using RFID

Now that you know what RFID is and how it can impact your business, here’s what you’ll need to utilize the technology for your business:

1.RFID Tags

2.Hardware (including RFID printer, reader, and private network)


4.Setting Up


    1. RFID Tags

    Cost of RFID Tags

    The price for an RFID tag in 2001 was $1.15/each. Today tags range in price from 5-10 cents based on volumes. RFID tag prices continue to drop and, if the price trend holds, will be closer to 1 cent than 10 cents in the future.

    Tagging Product

    It is optimal to place tags as far “up stream”, as close to the original source, as possible.  Most companies employ a combinations of Source Tagging as well as On-Site tagging.  Below is a diagram which illustrates the two approaches and how they can be used together.

    2. RFID Hardware

    Hardware Needs and Costs

    Due to technological advances over the past decade, the hardware needs of this technology have decreased, and in some cases, completely disappeared. For example, just a few years ago handheld RFID readers required onboard computers.  Now the computers have been replaced with smartphone apps that are able to connect to readers via Bluetooth and then upload the data via the web.

    The minimum hardware components required are:

    • Handheld RFID Reader
    • Android or IOS smartphone or tablet
    • RFID enabled Printer
    • Private Printing Network (PC, Print Software, cables)

    Small businesses can purchase all needed hardware for as little as $3,500.

    (see lease options below) 

    Other hardware options are available including fixed portal readers for dook doors, and forklift readers.

    Equipment Packages and Pricing

    Recommended for small inventories of under 2,000 orders a month.



    Recommended for medium inventories of 2,000 - 20,000 orders a month



    Recommended for large inventories of over 20,000 orders a month



    Hardware Leasing

    Via our financing partner Uncap Financial, we are able to offer very affordable Lease to Own (LTO) options.

    *Actual terms and prices may vary based on credit evaluation. Monthly prices do not include local taxes. Early payoff discount may be available.

    3. Software

    SaaS Subscription Tiers

    *Pricing is based up on the average number of tags purchased each month.

    Plugin Cost

    It is important to note that a user must first have an account with Simple RFID to use the Shopify plugin. The plugin is not a stand-alone, rather it extends RFID capabilities to Shopify users.

    Platform Plugin

    Monthly Price



    4. Setting Up

    Equipment arrives to the Vendor  preconfigured. We configure the private network’s Extranet, a micro-computer which acts as the controller for the hardware. In addition we format the labels and design them to allow you to begin printing on day 1.

    Getting Started With a Printer

    1. Remove the Printer from the box

    2. Select a solid surface where the printer can be placed,will not be obstructed, and where the printer may be able to be opened to allow for reloading of Ribbon and Media.

    3. Connect the power cable provided into the Printer and then into a AC/DC outlet. Keep the power off.

    4. Locate the Extranet which is a micro-PC. Connect the power adapter to the PC and pull it into an AC/DC adaptor.

    5. Connect the USB cord from the Extranet to the Printer.

    6. Connect the USB Modem to the Extranet

    7. Turn on the Printer, and Extranet.

    8. Load the Ribbon & Media
      Zebra ZD500R:
      Zebra ZT410R :

    9. Calibrate Ribbon & Media
      Zebra ZD500R Ribbon & Media Calibration:
      Zebra ZT410 Manual Ribbon & Media Calibration:
      Zebra ZT410 Automatic Ribbon & Media Calibration:

    10. Calibrate RFID
      Zebra ZD500R RFID Calibration:
      Zebra ZT410 RFID Calibration:

    11. Print Test label and verify that it reads

    5. Training

    Once the steps in the Quickstart Guide are completed you will begin to utilize the Training manuals.